Policy Program
The Saint Louis University Policy Program was created to provide structure and clarity to the review and approval process for policies at SLU.
The University Policy on Policies guides the policy program. The Office of Compliance and Ethics is dedicated to providing the appropriate guidance to SLU personnel working to create or update policies and procedures at the University. The policy process applies to University-wide policies, although units and departments wishing to follow best practices in policy implementation are welcome to contact the chief policy officer for assistance.
Approved policies can be found in PolicyStat.
Policies Currently Under Review
There are currently no policies under review.
Recently Approved Policies
Revised Policies
Equal Employment Opportunity and Affirmative Action Policy
Saint Louis University is committed to providing an environment free from discrimination and harassment. As a federal contractor, Saint Louis University must comply with federal and state equal opportunity and affirmative action laws and regulations.
The purpose of this policy is to document Saint Louis University's continued designation as a Hybrid Entity in accordance with governing Health Insurance Portability and Accountability Act (HIPAA) privacy regulations.
It is the policy of Saint Louis University that measures and procedures are implemented for the protection of minors participating in programs that are occurring on its campuses, and programs under the control or direction of the University regardless of location.
Record Management and Retention Policy
The purpose of this policy is to establish a records management governance structure for Saint Louis University that:
Meets business needs;
Preserves Saint Louis University's history;
Fulfills all federal, state, accreditation, and other legal and institutional requirements;
Maintains privacy and security of institutional and constituent information;
Retains access to records throughout required retention period;
Maintains a consistent, orderly, and effective process of records review and transfer;
More efficiently uses resources, to minimize the costs associated with retention of
records; and
Governs the appropriate destruction of outdated and unnecessary records.
New Policies
Go to PolicyStat to review all University policies.
Interim Policies
Interim Malign Foreign Talent Recruitment Policy
The purpose of this policy is to comply with new provisions of the CHIPS and Science Act of 2022 and DoD regulations, as well as other relevant sponsor requirements. Federal agencies have defined concerns about inappropriate foreign interference by foreign governments over federally funded research. Such interference is not consistent with the core principles of the U.S. scientific research enterprise, which include transparency, integrity, and fair competition. One significant source of concern is malign foreign talent recruitment programs.
Interim Domestic or Sexual Abuse Leave Policy
The purpose of this policy is to support faculty and staff by providing leave and protection for employees who are victims of domestic violence or sexual abuse, or whose family or household members are victims of domestic violence or sexual abuse. This policy is intended to comply with Missouri's "Victims Economic Safety and Security Act" (VESSA).
About the Policy Program
The University policy program provides structure and clarity to the policy approval process (PDF). The policy program includes the following:
- The designation of a policy owner.
- A policy must have sponsorship by a responsible university official at the vice president or provost level. This will ensure adequate buy-in at the top with new policies
- Policies must use standard University templates. As they are updated, old policies will change to the new format.
- Policies will be moved into PolicyStat, the centralized policy library in mySLU:Tools.
- University policies will be reviewed and approved by the Policy Review Committee (PRC). After approval, new policies will be posted for a 30-day public feedback period. Following the 30-day feedback period for new policies, they will be reviewed and approved by the University Leadership Council (ULC) before final approval by the president. Updated policies will move straight from the PRC to the ULC.
- The PRC comprises individuals with operational knowledge of the University who can advise and provide feedback to the policy owners who present to the committee.
- The PRC meets at 9 a.m. on the second Thursday of every month.
Resources
- University Policy Template
- Policy Review Engagement Form
- SLU Policies
- Policy Style Guide
- PRC Charter
- Equity Lens Review (PDF)
Frequently Asked Questions
If you have a general policy question, contact Chief Policy Officer Michael Reeves, Ph.D., at 314-977-5880 or michael.reeves@health.slu.edu.
If you have a question about a specific policy, please contact the policy owner listed on the policy itself. This information can be found within PolicyStat.
During the review of new policies, there will be a 30-day feedback window for comments by the SLU community.
Approved policies can be found in PolicyStat.
New policies are to be reviewed on a triennial basis; current policies will be reviewed over the next few years as they come up for renewal.
The policy owner is responsible for ensuring adequate review by key end users. After this review, policies are first approved by the Policy Review Committee, then approved by the University Leadership Council, before final approval by the president.
A policy is a statement of University philosophy and direction established to guide and assist the University community in the conduct of University affairs. A University policy has broad application across the University, whereas a unit/department policy impacts only those specific areas.