The Saint Louis University Office of Continuing Medical Education offers several different levels of administrative support for your course.
Fees are negotiated upward based on the length and complexity of the activity, administrative support and services required, and attendance numbers.
Managed Courses
Managed courses are activities for which administrative support is provided by the CME office, including — but not limited to — planning, financials and purchasing, faculty coordination, promotion, registration, A/V services, negotiations for hotel, catering and facilities, commercial support, syllabus materials, on-site staffing and American Medical Association (AMA) credits. Additional services, such as management of extensive faculty, exhibits, special events, application for other CME credits and some locations will increase the minimum fee due to additional staff time required.
Non-Managed Courses
The sponsoring department or organization will coordinate all aspects of non-managed courses. SLU CME will provide only accreditation services for these events.
Although the CME office may not manage the activity overall, a certain level of involvement is required to fulfill the responsibilities for maintaining compliance with Accreditation Council guidelines and includes:
- Planning, review and certification for AMA PRA Category 1 Credits
- Review and approval of promotional items for compliance in advance of production
- Review course director(s), planners, presenters, lab faculty, moderators, panelist, and others as applicable for conflict of interest.
- Advise on mitigation strategies, review process to ensure the mitigation was successful
- Monitor activity for compliance with ACCME "Implementing the New Standards for Integrity and Independence in Accredited Continuing Education" updated 2021
- Review of Eligible and Ineligible Companies, if applicable
- Review of exhibit agreements and set up for compliance
- Process and email certificates of attendance
- Record keeping and maintenance of course attendance records
Forms and Documents
- Live event planning questions
- Live event timeline
- Regularly scheduled conference checklist
- Regularly scheduled conference flyer template
- Standards
- Commercial support form under $25,000
- Written agreement for non-commercial support education grant under $25,000
- Exhibit space application and contract
- Promotional guidelines
Disclosure Form
A completed disclosure form is mandatory. Fill it out prior to the course to disclose any relevant financial relationships or conflicts of interest and submit to the CME office.
Presentation Materials
Your presentation slides will be uploaded to the course website after you grant us permission, so that participants may download them in PDF format prior to the course to take notes.
Regardless of whether you grant upload permission, your presentation slides must be submitted to the CME office before the course. If you have a relevant financial relationship to disclose, you must submit them 15 days before the course for review. If you do not have any relationship to disclose, you must submit them five days before the course.
You can present with a colored presentation slides, but submit them to us for review using a white background and black text.
Teaching Credits
The Saint Louis University CME program does not award teaching credits. Physicians may claim this credit directly from the AMA by submitting the Direct Credit Application found on the AMA website.
Travel Expenses and Guidelines
Your itemized expense form must be submitted no later than 30 days following the event. The CME office will provide a form for this purpose or you may use your organization letterhead. Your home address and a completed W-9 is required to process reimbursements. One check will be issued to include your travel expenses and honorarium.
Original receipts must be submitted for all expenditures.
Coach class only, 14-day advance purchase required (original passenger receipt or e-ticket receipt stub showing method of payment must be submitted for reimbursement).
Transportation via taxi or shuttle to and from the airport will be reimbursed. (Limo or car service will not be reimbursed). Auto rental is not covered unless essential and approved in advance. Personal mileage will be reimbursed at the current rate allowed (see rate specified on your expense reimbursement form). If you are a SLU employee you will need to have an approved trip number and utilize the trip calculator in order to determine which is the cheapest travel option: fly, rental car or driving your own vehicle. If travel is by automobile rather than airline, personal mileage will be reimbursed equivalent to an advance purchase or discounted airfare.
Reasonable expenses to cover meals not provided during the event will be reimbursed at the following rate:
- Breakfast: $15
- Lunch: $20
- Dinner: $60
Note that these rates include a 20% tip.
Up to 20% at restaurants; $1 per bag to porter with a maximum reimbursement average of $3 per travel day. Original receipts are required for all incidental expenses.
Depending upon the activity schedule and faculty, location lodging will be provided the night before and the evening following a full-day program at the conference group hotel, if applicable. This will be a standard single room at group rate only. Exceptions to this must be approved by the course director and the CME department in advance. The CME department can make your hotel reservation and arrange for direct billing in most instances. Check your confirmation letter for further details. You are responsible for cancellation fees if you change or cancel your hotel reservations without sufficient notice.
Reasonable expenses (both in duration and frequency).
Amounts will be determined by the course director or the CME Department and will follow the established SLU Honoraria Policy. The SLU CME Office will route the correct forms to the necessary offices.
Items not covered under the expense policy:
- Cleaning/laundry
- In-room movies/internet
- Mini-bar charges
- Meals, lodging or travel for family or guests
- Lodging or travel exceeding the activity dates specified
- Child or pet care
- Entertainment of others
- Cancellation penalties for early departures or cancellations
- Penalty fees for changes or cancellation of airline reservation
Employees of Saint Louis University are required to follow travel and entertainment policies specified by the University Business and Finance Office.